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Project Planning

"Failing To Plan Is Planning To Fail"
What is planning?

Initially, the project scope is defined and the appropriate methods for completing the project are determined. Following this step, the durations for the various tasks necessary to complete the work are listed and grouped into a work breakdown structure. The logical dependencies between tasks are defined using an activity network diagram that enables identification of the critical path. Float or slack time in the schedule can be calculated using project management software. Then the necessary resources can be estimated and costs for each activity can be allocated to each resource, giving the total project cost Project planning is highly important and is fundamental to successful project management. Effective planning will ensure the on time, and on budget delivery of any project.

Why is it important to Plan?

Good planning is good stewardship. Success in any endeavour requires careful preparation and planning. Without proper planning and preparation, failure is almost guaranteed.

Anyone who has ever undertaken a complex task already has learned the importance of careful planning. Churches need to plan for their ministries and for the facility needs which will serve these ministries.

In sports we see many examples of the need to plan. Often this involves a "game plan." A game plan is simply a series of steps which the team must follow in order to be able to accomplish its goal of winning the game. In fact, most winning teams are able to win, because they plan to win. Losing teams are often the team that had no game plan, or a poor plan at best. Failing to plan to win is the same as planning to lose. Or put another way, "Failing to plan is planning to fail."

Good planning conserves resources, prevents wasted effort, and saves time and money. Good planning prevents small problems from becoming big problems.

Projects are the vehicle which helps organisations to achieve their strategic objectives. Effective project management is therefore vital to ensure organisations thrive and remain competitive.

Planning is important because without adequate planning, projects will overrun and are very likely to incur additional costs often resulting in the anticipated business benefits being put in jeopardy.

What will Shiva Consultancy do?

Shiva Consultancy has experience across a diverse range of clients and industries and is uniquely positioned to provide you with a comprehensive project planning service.

We have a well established team of professional project planners who are able to understand clients' requirements and produce and maintain detailed project schedules ensuring that your projects run to time and cost.

Our project planners are well versed in using planning software such as Microsoft Project but also understand these are only tools to use and not an end in their own right. Ensuring effective communication and acting as the key interface liaising with all key stakeholders is a vital part of the planner's role.

Shiva Consultancy's planners will report on the feasibility and practicalities of your delivery requirements thereby managing expectations. In addition they will provide real-time status reporting on timescales, costing and resources.


Key Benefits of Project Planning to Your Organisation

Project planning is a fundamental project management technique required for the successful delivery of all projects. By investing in our planning support services your organisation will gain:

  •     An individually tailored, cost effective framework and tracking tool
  •     A fully developed and maintained project schedule and resource plan
  •     Greater accuracy with resource planning and improved cash flow management
  •     Improved communications and buy-in from the project team and key stakeholders
  •     Increased control over project interdependencies
  •     Increased ownership of key project activities
  •     Real time reporting (Macro and Micro Level)
  •     Realistic project timescales and budget allocation
  •     Risk and Earned Value Analysis
  •     Pictorial presentation of project progression
  •     User friendly software
  •     Overall reduction in project costs
  •     Projects and benefits delivered on time



It is widely recognised that project procedure benchmarking is an essential tool of successful project management and overall organisational success.

The benchmarking process involves:

  •     Understanding in detail your existing business processes
  •     Analysing other organisations' business processes (both competing and non-competing)
  •     Comparing your own business processes to those businesses analysed
  •     Putting in place any steps necessary to the close the performance gap


By identifying market/ industry best practice and employing these within your businesses systems/ operations, the aim is to ensure project/ organisational success and exceptional performance.


Shiva Consultancy is experts in the practice of project procedure benchmarking and has a wealth of knowledge and experience gained working across a number of industries. Using Shiva Consultancy's own award winning procedures and following a thorough investigation of your organisation, Shiva Consultancy will seek suitable organisations for comparison and identify and suggest best practice.

Shiva Consultancy will then ensure that the correct steps are made to ensure your organisation adopts industry best practice and gains optimum operational improvement.

Benchmarking is not a one off exercise, to be effective it should be integral to your businesses operations ensuring continual improvement. Shiva Consultancy can offer this on-going support to ensure your organisations practices remain current and best in the field.



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